Executive Assistant to the COO

Role Overview Quascenta is hiring a sharp and proactive Executive Assistant to provide high-impact support to the Chief Operating Officer. This is a high-visibility role suited for someone who can manage competing priorities, handle sensitive business information with discretion, and stay two steps ahead in a fast-moving environment. If you enjoy being at the heart of business operations and thrive under pressure, this is the opportunity for you. Key Responsibilities - Prepare and format professional client quotations, proposals, and business summaries using Excel or similar tools - Review, track, and coordinate Confidentiality Agreements and NDAs, flagging deviations and ensuring timely sign-off - Schedule and coordinate product and solution demos by liaising with technical teams and preparing demo environments - Draft meeting agendas, minutes of meeting, and follow-up action trackers for internal and external stakeholders - Plan and book domestic and international travel including flights, hotels, visas, and ground transport with detailed itineraries - Manage the COO's calendar, priority emails, appointments, and confidential correspondence - Prepare presentation decks, reports, and dashboards for leadership reviews and track key business metrics Required Qualifications - 2 to 5 years of experience as an Executive Assistant, Business Coordinator, or Operations Associate - Strong written and spoken English communication skills including drafting, summarizing, and professional correspondence - Prior exposure to commercial documents such as quotations, NDAs, or client contracts - Ability to manage multiple tasks simultaneously under strict deadlines with minimal supervision - High level of discretion and integrity when handling confidential business information Why Join Us Quascenta is a Chennai-based innovator in pharmaceutical validation lifecycle management software, with products trusted by clients across the industry. Joining us means working closely with senior leadership in a role that offers real business exposure and the opportunity to grow with a purpose-driven technology company.

- 2 to 5 years experience as Executive Assistant, Business Coordinator, or Operations Associate - Strong written and spoken English communication skills - Experience handling commercial documents such as quotations, NDAs, and contracts - Proficiency in Excel and document preparation tools - Ability to manage multiple priorities under deadlines with minimal supervision - Discretion in handling confidential business information - Experience coordinating travel logistics including international bookings