Assistant Document Controls

Role Overview WSP in India is looking for a skilled and detail-oriented Document Controls Assistant to join its growing team in Noida. This role plays a vital part in ensuring that all project documents, drawings, and records are accurately maintained, version-controlled, and accessible to authorised stakeholders across engineering and construction projects. You will work in a globally connected environment supporting projects across Power, Water Treatment, and Infrastructure sectors. Key Responsibilities - Manage and maintain all project documents, drawings, and records to ensure accuracy and compliance with company standards - Ensure documents are properly stored electronically in designated folders and easily retrievable by relevant teams - Implement and maintain document numbering, version control, and revision tracking systems - Maintain a daily document log for tracking and audit purposes - Distribute drawings and documents to engineers, consultants, and clients as required - Coordinate with project managers and teams to ensure timely document submission and approval - Conduct periodic audits of document records to ensure accuracy and completeness - Train new joiners and staff on documentation processes including folder structure, file naming conventions, and document management software - Interface with other departments to streamline document management and retrieval workflows - Generate reports on document status, progress, and challenges while recommending process improvements - Safeguard confidential and sensitive documents with appropriate access controls - Serve as the primary point of contact for all document management queries and issues Required Qualifications - Bachelor's degree or relevant certification in Business Administration, Information Management, or a related field - Minimum 3 years of experience as a Document Controller in engineering or construction projects, preferably in Power and Water Treatment sectors - Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems - Prior experience working with consultants, contractors, or project management companies managing multiple projects simultaneously - Strong English communication skills for effective coordination with internal teams and external stakeholders - Confidence in presenting to all stakeholders including clients and contractors Why Join Us WSP is one of the world's leading professional services consulting firms with over 73,000 professionals across 40 countries, offering you access to landmark projects and a truly global career. At WSP India, you will thrive in an inclusive, hybrid work environment that values innovation, diversity, and purposeful work that shapes communities for generations to come.

- Minimum 3 years of document control experience in engineering or construction projects - Proficiency in MS Office, SharePoint, Aconex, Think Project, or Wrench EDMS - Experience working with consultants, contractors, or project management organisations - Ability to manage multiple projects simultaneously - Strong English language proficiency and communication skills - Bachelor's degree or certification in Business Administration, Information Management, or related field - Ability to present confidently to clients, contractors, and internal stakeholders

- Hybrid work model with flexible working arrangements - Exposure to large-scale international and domestic engineering projects - Inclusive and diverse workplace culture - Health, safety, and wellbeing programmes - Learning and development opportunities across a global network - Recognition through global health and safety awards including RoSPA for six consecutive years