Assistant Document Controls

Role Overview WSP in India is looking for a detail-oriented and proactive Document Controls Assistant to join its growing team in Noida. This position plays a critical role in ensuring that all project documentation is accurately maintained, version-controlled, and readily accessible to the right stakeholders. The ideal candidate will have hands-on experience in document management within engineering or construction environments, particularly in power and water treatment projects. Key Responsibilities - Manage, organise, and maintain all project documents, drawings, and records in compliance with company standards - Ensure proper document numbering, version control, and revision tracking across all active projects - Maintain a daily document log for tracking and audit purposes - Distribute drawings and project documents to engineers, consultants, and clients as required - Coordinate with project managers and teams to facilitate timely document submission and approval - Conduct periodic audits of document records to verify accuracy and completeness - Train new staff on documentation processes including folder structures, file naming conventions, and document control software - Liaise with other departments to streamline document management and retrieval workflows - Generate regular reports on document status, progress, and areas for improvement - Safeguard sensitive and confidential documents with appropriate access controls - Act as the primary point of contact for all document management queries and issues Required Qualifications - Bachelor's degree or relevant certification in Business Administration, Information Management, or a related field - Minimum 3 years of experience as a Document Controller in engineering or construction projects - Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems - Prior experience working with consultants, contractors, or project management companies managing multiple projects simultaneously - Strong English communication skills with the confidence to present to varied stakeholders including clients and contractors - Employment is subject to successful completion of a background verification check by a third-party agency appointed by WSP India Why Join Us At WSP, you will be part of a globally recognised professional services firm with over 73,000 professionals across 40 countries, working on landmark projects that shape communities for generations. WSP offers a hybrid work model, a culture rooted in inclusion and diversity, and a strong commitment to employee health, safety, and wellbeing recognised by six consecutive RoSPA Health and Safety Awards.

- Minimum 3 years of document control experience in engineering or construction projects - Experience in power and water treatment plant projects is preferred - Proficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar EDMS tools - Ability to manage multiple projects simultaneously - Strong English language proficiency and communication skills - Experience working with consultants, contractors, or project management organisations - Confident presenting to clients and contractors at all levels - Bachelor's degree or certification in Business Administration, Information Management, or related field

- Hybrid work model with flexible working arrangements - Opportunity to work on large-scale international and domestic engineering projects - Exposure to a globally connected team of over 73,000 professionals - Inclusive and diverse workplace culture - Health, safety, and wellbeing programmes including the Making Health and Safety Personal initiative - Career growth opportunities across WSP's global network