Personal Assistant to Managing Director

Role Overview IAN Institute of Rehabilitation and Research Pvt. Ltd. is hiring a dedicated and detail-oriented Personal Assistant to provide comprehensive support to the Managing Director at their Thrissur, Kerala office. This is a full-time role that demands a proactive, trustworthy, and highly organized professional capable of managing multiple responsibilities in a fast-paced healthcare and rehabilitation environment. The ideal candidate will serve as the primary point of coordination between the Managing Director and internal departments, external stakeholders, and partner organizations. Key Responsibilities - Manage the Managing Director's daily calendar, appointments, and schedule efficiently - Coordinate and organize meetings, events, and conferences, including preparing agendas and minutes - Handle all incoming and outgoing communications including calls, emails, letters, and official correspondence - Draft reports, proposals, presentations, and business documentation as required - Liaise with clients, investors, government departments, hospitals, and educational institutions on behalf of the MD - Monitor ongoing projects, track action items, and ensure timely follow-ups with relevant departments - Assist in preparing DPRs, business plans, investor presentations, and compliance-related documents - Maintain organized digital and physical filing systems for records, agreements, and approvals - Arrange travel bookings, accommodation, and logistics for official visits and meetings - Accompany the Managing Director to project inspections, investor meetings, and official events when required - Coordinate with HR, Finance, Marketing, Operations, and Clinical departments for smooth internal workflow Required Qualifications - Bachelor's degree in Business Administration, Commerce, Management, Human Resources, or a related field - MBA or equivalent postgraduate qualification will be an added advantage - 1 to 3 years of experience as a Personal Assistant, Executive Assistant, or Administrative Officer preferred - Freshers with exceptional communication and organizational skills are also encouraged to apply - Proficiency in MS Office applications including Word, Excel, and PowerPoint, as well as Google Workspace - Excellent written and verbal communication skills in both English and Malayalam - Strong ability to maintain confidentiality, professionalism, and discretion at all times - Willingness to travel within Kerala and occasionally to other states at short notice - Valid driving license and ownership of a personal vehicle will be considered an advantage Why Join Us At IAN Institute of Rehabilitation and Research, you will be part of a purpose-driven organization committed to empowering Persons with Disabilities through rehabilitation, education, employment, and social inclusion. This role offers meaningful career growth, professional development opportunities, and the chance to contribute directly to an impactful healthcare mission.

- Bachelor's degree in Business Administration, Commerce, Management, or related field - 1-3 years of experience in a PA, EA, or administrative role (freshers with strong skills may apply) - Excellent communication skills in English and Malayalam - Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace - Strong organizational, multitasking, and time management abilities - Ability to maintain confidentiality and represent the organization professionally - Good interpersonal, coordination, and problem-solving skills - Willingness to travel within Kerala and outside the state when required - Knowledge of project management and business documentation preferred - Valid driving license and personal vehicle will be an added advantage

- Performance-based incentives - Travel allowance as per company policy - Professional development and training programs - Career growth opportunities within the organization - Skill development and upskilling programs