Manager – Procurement

Position : Manager – Procurement

Location : New Delhi

Reports to : Director Procurement

Tenure : 3 Years (annual contract, renewable based on performance and availability of funds)

HelpAge India is a secular, not-for-profit organisation in India, registered under the Societies’ Registration Act of 1860. Set up in 1978, the organisation works for ‘the cause and care of disadvantaged older persons to improve their quality of life’. It runs healthcare, agecare, livelihood, disaster response and awareness initiatives throughout the country & advocates strongly for the elder cause. It became the first and Indian organization to be honoured with the ‘UN Population Award 2020’ for its exemplary work in the field of ageing and population issues, and earlier in 2014, has been the recipient of ‘Vayoshreshtha Samman’ by Government of India, as an institution working for senior citizens. We have been awarded highest CRISIL VO 1A grading for excellence in operations and high credibility. We have been recognized as a Great Place to Work.

The Manager – Procurement will be responsible for managing the end-to-end procurement cycle for goods and services, ensuring transparency, value for money, and adherence to organisational procurement policy. The role does not carry independent sign-off authority for high-value purchases; approvals rest with the designated recommending and approving authorities . This position supports the procurement function under the guidance of senior finance/administration leadership.

• Key responsibilities:

Procurement & Vendor Management

· Manage end-to-end procurement processes, including sourcing, tendering, vendor evaluation, quotation analysis, purchase order issuance, and contract administration.

· Maintain vendor databases, support vendor empanelment, and assist in contract negotiations and renewals.

Procurement Operations & Coordination

· Coordinate with internal departments to understand procurement requirements, ensure budget availability, track purchase orders, monitor deliveries, and facilitate timely vendor payments.

Compliance, Documentation & Audit

· Ensure procurement activities comply with organizational policies, donor requirements, and statutory regulations.

· Maintain complete, accurate, and audit-ready procurement records and support internal and external audit processes.

Reporting & Process Improvement

· Prepare procurement MIS reports, dashboards, and management reports.

· Monitor procurement performance, identify cost-saving opportunities, and recommend process improvements to enhance efficiency and value for money.

Requirements

• Qualifications & Experience:

· Bachelor's degree, preferably in Commerce, Business Administration, or a related field

· Proficiency in MS Excel, including pivot tables, VLOOKUP/XLOOKUP, and dashboard preparation.

· 3–6 years in procurement, purchase, or vendor management

· Strong vendor negotiation and written/verbal communication skills.

· Familiarity with AMC, and contract renewal processes.

· Sound knowledge of procurement policies, tendering processes, and basic statutory compliances (GST and TDS)

· High attention to detail and discipline in documentation and record-keeping.

· Prior experience in the development/non‑profit/ humanitarian sector will be preferred.

· Proven ability to work with cross-functional teams and drive strategic initiatives.

· Strong communication, facilitation, and stakeholder management skills.

· Good presentation and PR skills

· Should be sensitive to the cause of the organisation

Disclaimer: The Job Description above is not an exhaustive list of skills, efforts, duties, and responsibilities associated with the position.

HelpAge India is an Equal Opportunity Employer and considers applicants for all positions without prejudice to caste, religion or belief, sex, gender identity, disability or any other characteristics protected by applicable laws.

HelpAge India is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity. For more information, visit . Follow us on Twitter, Facebook, LinkedIn, and YouTube.

Interested candidates may apply within 15 days of this advertisement, with a cover /motivation letter, and CV at [email protected]; along with details of last salary drawn, expected salary, and three professional referees.

Due to the urgency of the position, interviews may be scheduled even before the closure of the advertisement. Hence, interested candidates are encouraged to apply at the earliest. Please note that we will not be able to notify all applicants. shortlisted candidates will be notified about the interview date.