Admin Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Admin Assistant

Integrated Facilities Management

We are looking for a highly proactive, organized, and business-minded Executive Assistant to the Regional Head who can operate as a trusted partner and strategic enabler to the leadership team.

The Executive Assistant organizes and coordinates executive outreach and external relations efforts.. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

This is more than a traditional Executive Assistant role. The ideal candidate will work closely with the Regional Head to manage priorities, drive follow-ups, coordinate cross-functional activities, and ensure key business initiatives move forward effectively.

Key Responsibilities

Support the coordination of calendars for multiple team members by scheduling meetings, managing recurring appointments, and resolving basic conflicts or overlaps.

Arrange Domestic & International travel, including flights, lodging, and ground transportation. Submit and track expense reports to ensure timely processing and compliance with company policies.

Respond to and complete day-to-day support tasks from assigned team members, including gathering information, preparing simple documents, or coordinating follow-ups as needed.

Set up virtual meetings and conference calls, send calendar invites, coordinate agendas or presentation materials, and ensure participants have the necessary access and information.

Assist with the planning and coordination of larger team meetings such as department-wide or all-hands meetings. This may include helping with agendas, compiling/preparation presentation materials, tracking attendance, and managing follow-up communications.

Provide support for logistical planning and coordination of team offsites or internal events, including venue research, vendor communication, scheduling, and material preparation.

Provide reliable and organized support to multiple managers or departments, helping to streamline communication, manage basic workflows, and handle general coordination duties in a fully remote environment.

Availability to help with tasks from other team members to support overall executive support tasks.

Requirements

• Bachelor’s degree in business administration, Management, or a related field
• 5years of relevant experience as an Executive Assistant, Executive Business Partner, or similar role
• Proven experience supporting senior leadership
• Excellent communication, interpersonal, and stakeholder-management skills
• Strong business acumen and understanding of organizational priorities
• Exceptional organizational and time-management abilities
• Ability to manage multiple priorities in a fast-paced environment
• Strong ownership, follow-up, coordination, and problem-solving skills
• High level of discretion, confidentiality, and professional maturity
• Excellent written and verbal English communication
• Proficiency in Microsoft Office, Google Workspace, and presentation tools
• Ability to work independently, anticipate requirements, and exercise sound judgment

Key Competencies

Strategic Thinking | Business Acumen | Executive Presence | Stakeholder Management | Communication | Confidentiality | Proactive Ownership | Problem Solving | Prioritization | Business Partnering

Ideal Candidate

We are looking for someone who doesn’t simply manage the schedule, but understands the Regional Head’s priorities, connects the dots, drives accountability, and helps the organization execute better.

If you are an experienced executive support professional who combines strong organizational skills with business judgment, ownership, and strategic thinking, we would be keen to hear from you.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.