Admin Executive

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Description

Job Summary

We are looking for a well-organized and proactive Admin Executive to manage day-to-day administrative operations, front desk responsibilities, travel arrangements, and office coordination. The ideal candidate should have good communication skills, a professional attitude, and the ability to handle multiple tasks efficiently.

Key Responsibilities

1. Front Desk & Reception

• Manage the reception area and welcome visitors, clients, and guests professionally.
• Handle incoming and outgoing calls, emails, courier, and mail.
• Maintain visitor records and coordinate visitor appointments.
• Manage meeting room bookings and support meeting arrangements.
• Ensure a professional and organized front-office environment.

2. Travel Management

• Coordinate domestic and international travel arrangements for employees and management.
• Book flights, trains, hotels, cabs, and other transportation as required.
• Prepare and maintain travel itineraries and schedules.
• Coordinate airport transfers and local transportation.
• Support employees with travel-related requirements and documentation.
• Maintain travel records and assist with travel expense coordination.

3. General Administration

• Handle day-to-day office administrative activities.
• Maintain office supplies, stationery, and inventory.
• Coordinate with vendors, housekeeping, security, maintenance, and other service providers.
• Manage courier and dispatch activities.
• Maintain administrative records, documents, and files.
• Assist with office events, meetings, employee engagement activities, and celebrations.
• Monitor office facilities and coordinate repairs and maintenance.
• Support management and employees with administrative requirements.

4. Coordination & Communication

• Coordinate with internal departments and external vendors.
• Prepare reports, trackers, and administrative documents.
• Follow up on pending administrative tasks and ensure timely completion.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties as assigned by management.

Experience

• 1–3 years of experience in administration, front office, travel desk, or office coordination.
• Experience in corporate administration and travel coordination will be an advantage.

Education

• Graduate in any discipline; preferably Business Administration, Management, or a related field.