Assistant Manager, Project coordination

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

HR – Workplace Experience (WPX)

Gurgaon (Corporate Office)

DGM – Program Management

Purpose of the Role

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education

Bachelor's Degree in Mechanical Engineering (HVAC Preferred)

Certification in Project Management (Preferred)

Experience

4–5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.

Experience in managing project MIS and reporting.

Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

Project Coordination

Coordinate multiple workplace projects across Corporate and Circle teams.

Track project progress, dependencies and action items.

Ensure timely follow-up on pending approvals and deliverables.

Support governance meetings and project reviews.

Workplace Property Tool Management

Own project updates on the Workplace Property Tool.

Ensure data accuracy, completeness and timely reporting.

Monitor project status and escalate delays.

Support digitization initiatives and system enhancements.

MIS & Governance

Prepare weekly, monthly and executive dashboards.

Maintain project documentation, trackers and governance records.

Generate analytical reports for leadership reviews.

Support audit and compliance documentation.

Stakeholder Coordination

Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.

Track action closures from governance meetings.

Ensure timely communication across project stakeholders.

Documentation

Maintain project repositories.

Track approvals, drawings, BOQs and change requests.

Support knowledge management and process documentation.

Key Competencies

Functional

Project Coordination

HVAC/Building Services Knowledge

MIS & Dashboard Management

PMO Support

Documentation Control

MS Excel & Power BI

Project Tracking Tools

Data Analysis

Behavioural

Planning & Organizing

Attention to Detail

Communication

Collaboration

Ownership

Analytical Thinking

Time Management

Success Measures (KPIs)

Accuracy and timeliness of project MIS.

Project milestone tracking compliance.

Timely closure of governance action items.

Workplace Property Tool data accuracy.

Dashboard and reporting quality.

Stakeholder responsiveness.

Reduction in overdue approvals and pending actions.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.