Own the full set of books for a US specialty contractorfrom the weekly bank feed through certified payroll, retainage, and month-end close.
Our client is a US East Coast specialty contractor working on commercial, institutional, and government construction projects. They are hiring accountant to own the accounting function end to end: the daily transaction work, the monthly close, the receivables, the construction-specific reporting, and the compliance filings that come with working on public and commercial projects.
This is not a dataentry seat, and it is not a piece of a larger accounting team. You are the person who makes sure the books are right, the statements go out on the first, retainage is tracked across every live project, and the certified payroll and project reports are filed accurately and on time. The owner will read the reports you produce and make decisions from them.
It also takes a particular kind of person. Alongside the technical work, you will occasionally pick up the phone and speak with a customer about an overdue balance—these are existing relationships, so the conversation has to collect the money and keep the relationship intact. If you are precise with numbers and warm with people, this role was written for you.
Key Responsibilities
Bank Reconciliation & Transaction Management
- Import and categorize weekly transactions from credit cards and bank accounts in QuickBooks
- Perform monthly bank reconciliations to ensure all accounts are accurate and balanced.
- Record adjusting journal entries for prepayment accounts, including insurance, vehicle payments, and other recurring items
- Record checks received in QuickBooks accurately and in a timely manner
Month-End Close
- Prepare month-end financial reports, including profit and loss statements and balance sheets
- Ensure all accounts are reconciled and entries are complete before month-end close.
- Support the team with month-end reporting needs as directed
Accounts Receivable & Collections
- Manage accounts receivable—tracking outstanding invoices, monitoring aging, and ensuring timely collection
- Send monthly statements to clients on the first of each month
- Handle collections correspondence via email and phone, following up professionally and persistently on overdue balances
- Occasionally make direct outbound calls to clients on unpaid invoices—a warm, personable phone manner matters, because these are existing client relationships
- Participate in monthly collections and retainage meetings
- Process and verify lien waivers received from customers, confirming balances and verifying correct amounts for requisitions being released
Retainage Management
- Track and manage retainage across active projects with a solid understanding of retainage concepts and timelines
- Ensure retainage amounts are accurately recorded and released appropriately in accordance with project terms.
- Participate in monthly retainage meetings and provide accurate reporting on retainage status
Accounts Payable & Vendor Management
- Maintain vendor accounts and ensure all vendor information is current and accurate.
- File vendor bills into the company document management system and record them in QuickBooks
- Process ACH forms and manage vendor payment workflows
- Prepare and submit credit applications for new vendors as needed
Certified Payroll & Payroll Reporting
- Prepare and submit certified payroll reports in compliance with applicable requirements
- Apply a working understanding of payroll taxes for reporting purposes
- Assist with payroll-related reporting as directed
Monthly Project Reporting
- Prepare monthly project reports, including the monthly workforce and employment utilization reports and other required construction project documentation
- Ensure all project-level reporting is accurate, complete, and submitted on time
Insurance Audits & Compliance
- Assist with annual insurance audits, including workers' compensation and general liability
- Organize and prepare supporting documentation required for audit compliance
- Maintain accurate records throughout the year to simplify the annual audit process
Billing & Administrative Support
- Assist the office admin team with billing overflow as needed
- Support general accounting and administrative tasks as priorities evolve
Requirements
Required Qualifications
- Extensive QuickBooks experience—this is the primary accounting platform, and proficiency is non-negotiable
- Strong understanding of full-cycle accounting, including AR, AP, bank reconciliations, and month-end close
- Knowledge of retainage—how it is tracked, applied, and released in a construction context
- Personable and professional communication style, comfortable making occasional outbound calls to clients about outstanding balances in a way that maintains the relationship
- Strong attention to detail and accuracy—lien waivers, certified payroll, and project reports require precision
- Organized and able to manage multiple recurring deadlines simultaneously
- Proficient in Adobe, Microsoft Word, Microsoft Excel, and Google Sheets
- Reliable and self-directed in a remote work environment
- Able to work full US Eastern business hours
Preferred Qualifications
- AIA application knowledge—familiarity with AIA billing documents and the application for payment process
- Working understanding of lien rights and lien timeframes in a construction context
- Experience preparing certified payroll and construction project reporting
- Background in construction, specialty contracting, or a project-based accounting environment
- Familiarity with a document management platform such as Egnyte, SharePoint, or similar
- CPA license (Philippines PRC or equivalent) or CPA-level qualification
Tools & Software
- QuickBooks (primary accounting platform)
- Microsoft Excel and Google Sheets
- Adobe Acrobat and Microsoft Word
- A cloud document management system for vendor bills and project records
- Microsoft Teams and for team communication and file sharing
- Hubstaff for time tracking
What Makes You a Great Fit
- QuickBooks is your tool—you navigate it confidently, and your entries are accurate and clean
- Monthly statements go out on the first of the month, every month, without being reminded
- When a client has an overdue balance, you can pick up the phone, have a professional and friendly conversation, and maintain the relationship while collecting what is owed
- Your retainage tracking, lien waivers, and project reports are always current and accurate
- You are easy to work with—the team and clients alike enjoy working with you
- You would rather flag a difference you cannot explain than make the books balance without knowing why
Benefits
What We Offer
- Up to $10/hour
- 100% remote work
- Full-time role
We hire for the long haul, so a steady track record of staying and growing always moves you up our list.
Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/oIOQ7qh27A3f https://assessment.aptiveindex.com/s/oIOQ7qh27A3f
A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply—it takes a few minutes and keeps your application moving without delay.
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes.
Because of the volume of applications we receive, we're able to follow up directly with candidates whose experience closely matches this role. If you don't hear from us within 10 days, please know we genuinely appreciate your interest—and we'd welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search.
A note on scheduling: initial interviews run in US Mountain Standard Time (MST) within a 3:00 AM – 1:00 PM MST window. We know that takes flexibility around the time difference, and we genuinely appreciate it.
