Scan your resume against ATS criteria for this Accounts Payable Specialist role at Remote Raven.
Our client is a long-established community association management company in the US Mountain time zone (Arizona), managing homeowner associations on behalf of their volunteer boards. They have been doing it for three decades, and they still manage the very first communities they signed. That is the kind of place this seat sits in.
Here is what makes this different from ordinary accounts payable. You are not keeping company’s books. Each association is its own legal entity, with its own bank account, its own budget, its own board, and its own money belonging to its own homeowners. A landscaping contractor who services twelve communities sends invoice, and it becomes twelve payables paid from twelve accounts. Paying the right vendor the right amount is half the job. Paying it out of the right community’s funds is the other half, and it is the half that matters most.
Your work feeds the monthly financial statements each board reads, so what leaves your desk has to be right and has to be on time. You will also deal directly with volunteer board treasurers, who approve the invoices for their community and who do not work for anyone here. A large part of this role is getting approvals moving from people who are giving their evenings to their neighbourhood, and helping them use the portal without making them feel foolish.
This is a full-time, long-term seat for someone who takes real satisfaction in a clean payables queue, a reconciliation that ties, and a vendor who never has to chase.
Invoice Processing and Data Entry
Post business transactions, process invoices, and verify financial data used to maintain accounts payable records.
Assemble and review invoices to be completed for payment.
Input daily bookkeeping and record keeping at volume, without letting accuracy slip.
Check vendor files for any previous payments and assign voucher numbers.
Provide the clerical support needed to pay the obligations of each association.
Payment Accuracy and Controls
Protect each association against unintentional overpayment.
Investigate any questionable invoice items, prices, or signatures.
Obtain proper information and approval before invoice payments are released.
Practise effective monitoring so vendors are paid in a timely manner.
Maintain meticulous records of outstanding payables.
Vendor and Account Management
Reach out to set up new utilities and vendors for newly communities with the information they require.
Maintain updated vendor insurance coverage and request updates as needed.
Keep track of all payments and expenditures, including purchase orders, invoices, and statements.
Maintain copies of invoices and correspondence necessary for the files.
Records, Reconciliation and Reporting
Reconcile processed work by verifying entries and comparing system reports to balances, including accounts payable reports.
Ensure the accuracy of each association’s financial documents for payment, auditing, and tax purposes.
Prepare analyses of accounts and produce monthly reports.
Provide periodic reports and other records as required.
Maintain historical records so any payment can be traced end to end.
Board and Team Communication
Build a working relationship with the board contact for each community assigned to you, most often the treasurer, so questions and concerns can be raised by phone or email.
Train board members on how to approve invoices on the portal.
Communicate daily with colleagues and vendors.
Be a genuine team player in the accounting department, willing to cross-train and to cover while teammates are out sick or on vacation.
Contribute to continuing improvement of the payment process.
Take on other projects as assigned by your supervisor.
Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English, PDF format), and complete the assessment in this link: https://assessment.aptiveindex.com/s/FiUhtJcrVkOU https://assessment.aptiveindex.com/s/FiUhtJcrVkOU
A quick note on how we will reach you: our recruitment team communicates primarily through Telegram, using the mobile number on your application and resume. Please make sure that number is active and registered on Telegram, since this is where screening and interview scheduling happen. If it is not registered yet, you can set it up right after you apply — it takes a few minutes and keeps your application moving without delay.
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes.
Because of the volume of applications we receive, we’re able to follow up directly with candidates whose experience closely matches this role. If you don’t hear from us within 10 days, please know we genuinely appreciate your interest—and we’d welcome your application to future openings that may be a stronger fit. Thank you for considering Remote Raven, and all the best in your search
How to apply for Accounts Payable Specialist at Remote Raven?
Click the "Apply on Company Website" button on this page to submit your application directly on the employer's official portal.
What is the salary for this role?
The salary for this role is $7 per annum.
What experience is required?
2+ years of experience is required.
Is this position still open?
Yes, currently active and accepting applications.
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