Admin Executive

As a rapidly growing startup, we are looking for a proactive Senior Admin Executive to manage office operations, build processes from zero to one, and create a productive workplace environment in a fast-paced setup.

Office Infrastructure & Facility Management

• Oversee current office operations, maintenance, housekeeping, and security.

• Plan and support the setup of new office spaces in a zero-to-one environment.

• Coordinate with vendors, facilities, legal, and compliance teams.

• Ensure workplace safety, hygiene, and functional infrastructure.

Vendor Management

• Identify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.

• Ensure timely procurement of office supplies and services.

Travel & Outings Management

• Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.

• Plan and coordinate team outings, offsites, and company events.

• Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement

• Manage employee office needs: seating, access cards, pantry, stationery, etc.

• Coordinate with HR to support events, onboarding, and overall in-office experience.

Administrative Operations

• Maintain administrative records, budgets, and reports.

• Ensure timely utility and service payments (internet, electricity, etc.).

• Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management

• Handle leadership support activities and coordinate with Directors, CEO, and Operations teams for administrative and business requirements.

Compliance & Risk Management

• Ensure adherence to health, safety, and legal compliance standards.

• Manage audits related to office premises and facility operations.

● 1–5 years of relevant experience in administration or facility management.

● Prior experience handling office setups is a strong plus.

● Strong interpersonal and vendor negotiation skills.

● Ability to work in a fast-paced startup environment.

● Proficient in MS Office / Google Workspace and admin reporting tools.

● High ownership, problem-solving ability, and service-oriented mindset.

● Ability to build processes from scratch and manage operations in a zero-to-one setup environment.

Compliance & Risk Management

• Ensure adherence to health, safety, and legal compliance standards.

• Manage audits related to office premises and facility operations.

● 1–5 years of relevant experience in administration or facility management.

● Prior experience handling office setups is a strong plus.

● Strong interpersonal and vendor negotiation skills.

● Ability to work in a fast-paced startup environment.

● Proficient in MS Office / Google Workspace and admin reporting tools.

● High ownership, problem-solving ability, and service-oriented mindset.

● Ability to build processes from scratch and manage operations in a zero-to-one setup environment.