Admin Executive

• Vendor Management Identify, onboard, and manage vendors for housekeeping, security, maintenance, pantry, stationery, and other services Negotiate contracts, rates, and service-level agreements (SLAs) Monitor vendor performance and ensure timely service delivery Verify vendor invoices and coordinate payments with accounts Maintain vendor records and compliance documentation 2. Housekeeping Management Supervise housekeeping staff and outsourced agencies Ensure cleanliness and hygiene standards across office premises Plan housekeeping schedules and periodic deep cleaning Report and resolve cleanliness or maintenance issues 3. Asset Management Maintain records of office assets (IT equipment, furniture, appliances, etc.) Track asset allocation, movement, and disposal Conduct periodic physical verification of assets Coordinate repair, replacement, and maintenance of assets 4. Pantry Management Manage pantry supplies (tea, coffee, snacks, water, consumables) Ensure pantry hygiene and availability of supplies Coordinate with pantry vendors and staff Monitor pantry expenses and control costs 5. Stationery Management Procure and manage office stationery and consumables Maintain inventory and ensure timely replenishment Issue stationery as per company policy Track usage and optimize inventory levels 6. Facility Management Oversee day-to-day office facilities operations Coordinate with facility vendors for repairs and services Ensure compliance with safety, health, and statutory norms Handle employee requests related to office facilities 7. Attendance Management Maintain and monitor employee attendance records Coordinate with HR on attendance, leave, and shift data Resolve attendance discrepancies and system issues 8. Salary Support (Admin Coordination) Coordinate with HR and payroll for attendance and data inputs Ensure timely submission of attendance and overtime records Support payroll processing activities as required 9. Building & Maintenance Management Coordinate preventive and breakdown maintenance Handle electrical, plumbing, HVAC, and civil maintenance issues Liaise with building management and external authorities Ensure compliance with fire safety and statutory inspections

Requirements

Skills

& Competencies Strong organizational and multitasking

skills

Vendor negotiation and coordination

skills

Knowledge of facility and office administration Basic understanding of payroll and attendance systems Good communication and interpersonal

skills

Cost control and documentation

skills

Qualifications

&

Experience

Bachelor’s degree in any discipline 2–5 years of

experience

in administration or facility management (adjustable)

Experience

handling vendors, facilities, and office operations preferred

9. Building & Maintenance Management Coordinate preventive and breakdown maintenance Handle electrical, plumbing, HVAC, and civil maintenance issues Liaise with building management and external authorities Ensure compliance with fire safety and statutory inspections

Requirements

Skills

& Competencies Strong organizational and multitasking

skills

Vendor negotiation and coordination

skills

Knowledge of facility and office administration Basic understanding of payroll and attendance systems Good communication and interpersonal

skills

Cost control and documentation

skills

Qualifications

&

Experience

Bachelor’s degree in any discipline 2–5 years of

experience

in administration or facility management (adjustable)

Experience

handling vendors, facilities, and office operations preferred