Admin Executive

Job description:

• *Office Management:* - Overseeing daily office operations and ensuring smooth functioning. - Managing office supplies, equipment, and facility maintenance, organizing the office layout, and maintaining a tidy and organized workspace. - Planning and Coordinating Administrative procedures and devising ways to streamline processes Control the wastage of daily consumption items. 2. *Scheduling and Coordination:* - Coordinating meetings, conference booking , and office in-house events when needed - Arranging travel, accommodations, and itineraries for employees. 3. *Communication:* - Handling incoming and outgoing communication, including emails and calls. 4. *Administrative Support:* - Providing assistance to senior management and team members. - Managing repair, maintenance, and replacement as well as AMC contracts for office assets and assisting with day-to-day administrative tasks as required. - Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables 5. *Data Managemen & Record Keeping:* - Collecting, organizing, maintaining and organized and up-to-date records, files, and databases. - Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality. - Ensuring compliance with record-keeping policies and regulations. Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality. 6. *Resource Management:* - Monitoring office expenses, budget allocations, and expenditures. - Coordinating maintenance and repairs of office equipment. 7. *Policy Implementation:* - Assisting in implementing and enforcing company policies and procedures. - Ensuring adherence to administrative guidelines and standards. 8. *Problem Solving:* - Identifying and addressing administrative challenges and issues. - Recommending and implementing solutions for process improvements. 9. *Team Collaboration:* - Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork. 10. *Training and Onboarding:* - Assisting in onboarding of new employees and providing guidance and support to other staff. 11. *Ad Hoc Tasks:* - Handling unexpected tasks and requests that may arise.

Requirements

5 to 10 years of experience

. - Procuring quotations, rate negotiations and agreement finalizations with local Vendors for daily consumables 5. *Data Managemen & Record Keeping:* - Collecting, organizing, maintaining and organized and up-to-date records, files, and databases. - Managing employee records, contracts, and related documentation and compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality. - Ensuring compliance with record-keeping policies and regulations. Compiling and generating reports, presentations, and spreadsheets with Ensuring data accuracy, integrity, and confidentiality. 6. *Resource Management:* - Monitoring office expenses, budget allocations, and expenditures. - Coordinating maintenance and repairs of office equipment. 7. *Policy Implementation:* - Assisting in implementing and enforcing company policies and procedures. - Ensuring adherence to administrative guidelines and standards. 8. *Problem Solving:* - Identifying and addressing administrative challenges and issues. - Recommending and implementing solutions for process improvements. 9. *Team Collaboration:* - Collaborating with colleagues and cross-functional teams and supporting a positive work environment and fostering teamwork. 10. *Training and Onboarding:* - Assisting in onboarding of new employees and providing guidance and support to other staff. 11. *Ad Hoc Tasks:* - Handling unexpected tasks and requests that may arise.

Requirements

5 to 10 years of experience