Accounts Assistant

Main Duties:

• Preparation of weekly sales and banking report and submission to head office
• Reviews purchase requisitions to ensure that budget codes are appropriate for the item(s) being purchased, and follow financial accounting guides and policies
• Verification/Posting of vendor bills of inventory in the system.
• Processes disbursements to vendors based on reconciliation of invoices, purchase orders and receiving documents.
• Prepares all remittance information to be mailed with the checks/ Vendor payments
• Maintains vendor files in alphabetical order with all unpaid purchase orders being current.
• Communicates with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors.
• Communicates with the bank for stop payments and check status periodically.
• Processes requisitions and purchase orders for manual checks and posts all manual checks.
• Assigns vendor numbers to requisitions and verifies accuracy of requisitions.
• Adds, updates and obtains vendor payment information to enter in the financial accounting system when necessary.
• Assists in the posting deposits, cash receipts, journal entries and budget transfers.
• Tax reconciliation and their rectification.
• Responsible for Bank reconciliation,
• Assisting with all monthly reports and also Reconciling the all Creditors Statement monthly.
• If necessary taxes Reconciliation, their payments and Returns.