Key Responsibilities
- andle day-to-day purchasing activities as per the requirements of various hotel departments.
- Receive and review purchase requisitions from different departments and ensure timely procurement.
- Source products from approved vendors and obtain competitive quotations whenever required.
- Coordinate with suppliers regarding prices, availability, quality, delivery schedules, and payment terms.
- Prepare and process Purchase Orders (POs) in accordance with hotel procedures.
- Ensure all purchases are made from approved and authorized vendors.
- Follow up on pending orders and ensure timely delivery of materials.
- Coordinate with Stores, Receiving, Accounts, and user departments for smooth procurement and receiving processes.
- Verify purchase specifications, quantities, rates, and quality of materials before finalizing orders.
- Assist in maintaining updated vendor records, quotations, price lists, and purchase-related documentation.
- Monitor market prices and identify opportunities for cost savings and better purchasing terms.
- Support vendor negotiations while maintaining quality and service standards.
- Ensure proper documentation and filing of purchase orders, quotations, invoices, and related records.
- Coordinate with the receiving and stores teams to resolve discrepancies in quantity, quality, or specifications.
- Assist in monitoring inventory levels and avoid unnecessary overstocking or shortages.
- Ensure compliance with hotel procurement policies, financial controls, and audit requirements.
- Maintain confidentiality and professionalism while dealing with vendors and internal departments.
- Prepare regular purchase reports and provide relevant information to the Purchase Manager.
- Assist the Purchase Manager in vendor evaluation, rate comparisons, and annual contract negotiations.
- Perform any other procurement-related duties assigned by the Purchase Manager or management.
- Bachelor's degree/Diploma in Hotel Management, Supply Chain Management, Procurement, Commerce, or a related field.
- Relevant experience in
hotel purchasing/procurement
, preferably in a reputed hotel or hospitality organization.
- Experience with hotel procurement systems/ERP and inventory management systems will be an advantage.
- Graduate/Diploma in Hotel Management, Supply Chain Management, Procurement, or a related field.
2–4 years of relevant experience
in hotel purchasing/procurement, preferably in a reputed hotel.
- Previous experience in a supervisory purchasing role will be an advantage.
- Knowledge of local vendors and market rates is preferred.
