Purchase Manager- Hospital

• Inventory Management:

  • Maintain accurate inventory of medical supplies, surgical items, pharmaceuticals (if applicable), consumables, and non-medical items.
  • Monitor stock levels and ensure timely replenishment to avoid shortages or overstocking.

• Procurement Coordination:

  • Raise purchase requisitions based on stock levels and department requests.
  • Liaise with vendors, procurement team, and accounts department for timely ordering and billing.

• Receiving and Inspection:

  • Oversee receipt of goods, verify quantities, inspect for damages, and ensure items meet quality standards.
  • Manage Goods Receipt Notes (GRNs) and other documentation.

• Storage and Organization:

  • Ensure proper storage of items following safety, hygiene, and classification standards (e.g., temperature-sensitive supplies).
  • Organize items using labeling, categorization, and FIFO (First In, First Out) or FEFO (First Expiry, First Out) principles.

• Distribution and Issuance:

  • Issue supplies to various departments (wards, ICU, OT, etc.) as per requisitions.
  • Maintain logs and delivery records for traceability and accountability.

• Record Keeping and Reporting:

  • Maintain digital and/or manual inventory records.
  • Generate daily, weekly, and monthly stock reports.
  • Track expiry dates, batch numbers, and consumption trends.

• Audit and Compliance:

  • Facilitate periodic internal and external audits.
  • Ensure adherence to hospital policies and healthcare regulations related to materials management.

• Vendor and Contract Management:

  • Monitor vendor performance related to delivery, quality, and compliance.
  • Assist in vendor evaluation and renewal of supply contracts.

• Team Supervision:

  • Supervise store assistants, helpers, and support staff.
  • Train team members in store procedures and software usage.

• Waste and Expiry Management:

  • Ensure proper disposal of expired or damaged goods as per bio-medical waste guidelines.
  • Minimize wastage through monitoring and timely action.

Requirements

• Key Skills and Competencies:

• Strong knowledge of medical and surgical supplies
• Inventory and stock control techniques
• Familiarity with hospital procurement systems and ERP software
• Record-keeping and report generation
• Vendor coordination and communication
• Organizational and leadership skills
• Attention to detail and compliance awareness
• Basic knowledge of healthcare regulations and biomedical waste handling