Project Coordinator - General Management

• Job Summary:

Applies developing business process and project management skills within an area of business or technical specialty. Manages small portions of well defined projects. Provides administrative and logistics support for a project team and project manager.

• Key Responsibilities:

Serves as a resource on projects and work assignments; employs basic knowledge of effective project management and general business understanding. Identifies, tracks, and works with others to resolve project issues. Monitors and communicates project status to project team. Assists with budget planning and tracking, research, and analytical support; provides input into the design and development of project plans and timelines. Assists with managing project risk; uses quality tools to identify areas of risk. Documents and shares team learnings with other teams; draws on other experiences to enhance the success of the project. Maintains project notes, databases, and other records; monitors measures and communicates with Project Manager on status of specific projects and assignments.

• Competencies:
  Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Manages conflict - Handling conflict situations effectively, with a minimum of noise.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Resourcefulness - Securing and deploying resources effectively and efficiently.

Project Issue and Risk Management - Manages the process to identify, assess and prioritize issues and risks using recommended tools and disciplines. Drives actions to minimize, monitor and control risks and issues and to maximize the most positive outcomes possible.

Project Resource Management - Develops resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively.

Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.

Project Scope Management - Manages a list of project deliverables (scope) using the recommended project management tools and processes to ensure that the project includes all the work required and the work required to complete the project successfully.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

• Education, Licenses, Certifications:
  College, university, or equivalent degree required.

• Experience:
  Minimal level of relevant work experience required.

Coordinate activities including workspace, IT, facilities, security, and requirements.

Support execution of transition projects, ensuring milestones and deliverables are achieved on schedule.

Maintain project plans, action trackers and project documentation.

Facilitate project meetings, capture action items, and follow up with stakeholders.

Coordinate with internal and external stakeholders to ensure project alignment and timely execution.

Assist in developing and maintaining project templates and documents