Project Assistant - Level III - Quality

• Job Summary:

Supports projects within an area of business or technical specialty with developing project management capabilities. Manages small portions of well defined projects under the supervision of a Project Manager. Provides administrative and logistics support for a specific project team and/or project manager.

• Key Responsibilities:

Provides administrative and logistics support for a project team and project manager, executing clearly defined tasks in administration and logistics.
Serves as a support resource on projects and work assignments as clearly defined by Project Coordinator or Manager, utilizing basic knowledge of effective project management with general business understanding.
Assists in identifying, tracking, and working with others to resolve project issues.
Helps to monitor and communicate project status to project team using data visualization and communication tools under guidance of Project Coordinator or Manager.
Assists with budget tracking, project research tasks, and provides administrative support for the design and development of project plans and timelines.
Assists with identifying project risk, using Quality tools and methods to track risks under the guidance of Project Manager.
Documents and shares team lessons learned and best practices with other teams under the guidance of Project Manager.
Maintains project notes, databases and other records and communicates with Project Manager on status of projects, assignments and individual tasks.

• Competencies:

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Resourcefulness - Securing and deploying resources effectively and efficiently.

Project Issue and Risk Management - Manages the process to identify, assess and prioritize issues and risks using recommended tools and disciplines. Drives actions to minimize, monitor and control risks and issues and to maximize the most positive outcomes possible.

Project Resource Management - Develops resource (expense and headcount) plans using recommended project management tools and processes to manage resources effectively.

Project Schedule Management - Manages the planned schedule using the recommended schedule management tools and processes to drive completion within the agreed timeline.

Project Scope Management - Manages a list of project deliverables (scope) using the recommended project management tools and processes to ensure that the project includes all the work required and the work required to complete the project successfully.

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Continuous Improvement Leadership - Proactively and responsively applies system, process and customer centric perspective with structured quality disciplines, tools and methodologies to problem solving and continuous improvement throughout the enterprise, leading efforts to define issues, risks or failures and to create and implement sustainable solutions or improvements.

• Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

College or equivalent degree preferred.
This position may require licensing for compliance with export controls or sanctions regulations.

• Experience:

Requires work experience and intermediate level knowledge obtained through training or on the job experience. Administrative /support experience preferred.This is mostly an Admin related role in Supplier Quality domain. Prior experiece in Quality, Supplier Quality, Service etc is preferred. Also, Automotive/Mechanical Engineering or Diploma is also preferred