Scan your resume against ATS criteria for this Office Associate: Office of Research and Sponsored Programs role at Uw Comprehensives.
Office Associate: Office of Research and Sponsored Programs
University Staff
Regular
Administrative Assistant III
The Office Associate provides administrative support to the Office of Research and Sponsored Programs (ORSP) and serves as a central resource for office operations, records management, communications, internal funding administration, and event coordination. The position supports compliance tracking, internal grant administration, research-related communications, and institutional research initiatives while ensuring accurate records, efficient workflows, and high-quality customer service.
This position contributes to institutional audit readiness by maintaining records, monitoring administrative deadlines, supporting compliance-related communications, and assisting with documentation management. The Office Associate also assumes responsibility for administration of internal funding strings, budget transfers, and award reconciliations.
Minimum / Required
Highly Desired/Preferred
The mission of the Office of Research & Sponsored Programs (ORSP) at Wisconsin’s polytechnic university is to create and support a university culture that promotes research and assists the UW-Stout Polytechnic community in securing the funds to advance research, scholarship, industry collaboration, and other innovations.
ORSP offers support to faculty, staff, and students in their research endeavors. We guide researchers through the pre-award funding process, offering support in proposal development, budget development, and submission.
Applications submitted after October 15, 2026 may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs https://www.uwstout.edu/about-us/careers-jobs
All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least being from a manager or supervisor, during the interview process.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Official transcripts required at time of hire.
For questions regarding this position or recruitment, please contact:
Search Chair: Angie Ruppe
Email: [email protected]
If you need assistance with the application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Diane Duerst
Email: [email protected]
Minimum starting hourly rate of $19.00/hr, commensurate with qualifications and experience.
A six-month probationary period is required
The University of Wisconsin-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
Guidelines to ensure consideration:
It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their application, except that the identity of the successful final candidate will be released. See http://docs.legis.wisconsin.gov/statutes/statutes/19/II/36 Wis. Stat. sec. 19.36(7).
UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information https://www.uwstout.edu/life-stout/police-and-parking/clery-information
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
Benefits: https://www.wisconsin.edu/ohrwd/benefits/ https://www.wisconsin.edu/ohrwd/benefits/
How to apply for Office Associate: Office of Research and Sponsored Programs at Uw Comprehensives?
Click the "Apply on Company Website" button on this page to submit your application directly on the employer's official portal.
What is the salary for this role?
The salary for this role is $19.00 per annum.
What experience is required?
This position is open to freshers and experienced candidates.
Is this position still open?
Yes, currently active and accepting applications.
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