Manager - Facilities & Infrastructure

​

• Facility and Infrastructure
  Management:

• Oversee all aspects of facility
  management including the maintenance of buildings, infrastructure, and
  grounds.

• Coordinate with vendors, contractors, and
  internal teams for the upkeep of assets and compliance with safety
  standards.

• Develop and implement preventive
  and corrective maintenance schedules to minimize downtime and repair
  costs.

Soft Services Management

• Oversee the provision of soft services,
  including cleaning, landscaping, security, and waste management.

• Develop and implement service standards
  and protocols.

• Monitor service providers to ensure
  performance and quality standards are met.

Hard Services Management

• Manage hard services, including HVAC,
  electrical, plumbing, and mechanical systems.

• Develop and implement maintenance
  schedules for all systems and equipment.

• Ensure compliance with safety and
  regulatory standards.

 

• Asset Management:

• Use the

Asset Infinity tool

for
the tracking and management of institutional assets.

• Maintain an up-to-date inventory
  of all physical assets, including equipment, machinery, and fixtures.

• Monitor asset life cycles and recommend
  replacements or upgrades to optimize operational efficiency.

• Prepare asset utilization and
  depreciation reports for financial forecasting and budgeting.

 

• Vendor and Contractor Management:

• Source, negotiate, and manage
  relationships with vendors and contractors for facility services.

• Ensure compliance with contracts,
  SLAs, and regulatory requirements.

• Conduct periodic vendor
  performance evaluations and implement cost-saving strategies.

 

• Budget and Financial Management:

• Prepare and manage the facility and
  infrastructure maintenance budget, ensuring cost-effectiveness.

• Monitor expenditures related to
  facility operations and asset management.

• Prepare monthly financial and
  operational reports for senior management review.

 

 

 

• Health, Safety, and Compliance:

• Ensure that the facility adheres to all
  health, safety, and environmental regulations.

• Conduct periodic safety audits
  and implement necessary corrective measures.

• Ensure all assets and
  infrastructure meet safety standards and are functioning optimally.

• Transport Management:

• Oversee the institution's transport
  services, including vehicle maintenance, scheduling, and driver
  management.

• Develop and implement transport policies
  and procedures.

• Ensure the transport fleet is safe,
  reliable, and cost-effective.

 

• Sustainability Initiatives:

• Develop and implement sustainability
  initiatives to reduce the institution’s environmental footprint.

• Promote energy efficiency and waste
  reduction practices.

• Monitor and report on sustainability
  performance.

 

• Team Management:

• Lead and manage a team of maintenance
  staff, custodians, and external contractors.

• Provide training on the effective
  use of the Asset Infinity tool and other facility management systems.

• Implement performance tracking
  and improvement plans for the team.

 

• Stakeholder Communication:

• Communicate regularly with institutional
  stakeholders regarding facilities and infrastructure issues.

• Address any concerns or requests from
  staff, students, and visitors in a timely manner.

• Prepare and present reports to senior
  management.

 

Requirements

Qualifications:

• Bachelor's degree in Facilities Management,
  Engineering, or a related field.

• Minimum of 7-10 years of experience in facilities
  and infrastructure management, preferably in an academic or institutional
  setting.

• Strong knowledge of building systems, maintenance
  practices, and regulatory requirements.

•  Excellent project management skills, including
  budgeting, scheduling, and resource allocation.

•  Strong problem-solving and decision-making
  abilities.

•  Excellent communication and interpersonal skills.

• Proficiency in facilities management software and
  other relevant tools.

• Ability to work under pressure and manage
  multiple priorities.

• Bachelor's degree in Facilities Management,
• Minimum of 7-10 years of experience in facilities
• Strong knowledge of building systems, maintenance
• Excellent project management skills, including
• Strong problem-solving and decision-making
• Excellent communication and interpersonal skills.
• Proficiency in facilities management software and
• Ability to work under pressure and manage