Lead-Material Chaser

Job Description

The Materials Chaser – Procurement Executive will be responsible for ensuring timely procurement, follow-up, dispatch, and delivery of project materials in line with approved Purchase Orders, project schedules, customer commitments, and site requirements.

The role will act as a key coordination point between Procurement, Vendors/OEMs, Engineering, Projects, QA/QC, Stores, Logistics, Finance, and Customers to proactively identify and close material-related delays.

Purchase Order & Material Follow-up

• Track all released POs and ensure timely acknowledgement from vendors.
• Maintain PRTSS for across Data Centre Projects.
• Site FTE’s will report to Procurement Executive – Materials Chaser

o Follow up with vendors on a daily/weekly basis for pending materials.

o Ensure vendors adhere to agreed delivery schedules and commercial terms.

o Identify delayed or critical materials well in advance and initiate escalation.

2. Project Material Chasing

• Coordinate with Project FTE’s to understand site requirements, priorities, installation schedules, and material criticality.
• Prepare and circulate regular Material Status Reports / PRTSS to concerned stakeholders.
• Highlight materials that may impact project milestones, commissioning, billing, or customer commitments.
• Prioritize follow-up based on project urgency and material criticality.
• Track long-lead and critical materials separately until delivery at site.

3. Vendor / OEM Coordination

• Maintain regular communication with suppliers, manufacturers, OEMs, and Dealers.
• Obtain firm delivery commitments.
• Follow up through project FTE’s

o Production status

o Manufacturing completion

o Inspection readiness

o Packing status

o Dispatch readiness

o Transport details

o Delivery status

• Escalate repeated delays to Buyer & BU Leads.
• Coordinate vendor/OEM visits where required for critical or delayed materials.

4. SAP / Procurement Process Coordination

• Monitor PRTSS on weekly basis for across Data Centre projects.
• Ensure discuss with buyers before presenting to project manger on critical materials and approval wherever is requireds
• Coordinate with Buyers / Procurement team for pending PRs and PO actions.
• Track open PO quantities and values against actual supplies and invoices.
• Highlight cases requiring PO amendment before excess supply or dispatch.

5. Critical Material Escalation

• Develop an early-warning mechanism for critical and delayed materials.
• Escalate potential project-impacting delays to the Buyer & BU Lead.
• Prepare material-wise escalation summaries with:

o Original commitment

o Current status

o Reason for delay

o Vendor recovery plan

o Revised commitment

o Project impact

• Drive recovery plans with vendors until material reaches site.

6. MIS & Reporting

Prepare and maintain periodic reports including:

• Project-wise Material Status Report
• PO-wise Delivery Tracker
• Vendor Delivery Performance
• Critical / Delayed Material Report
• Long Lead Material Tracker
• Dispatch & Site Delivery Tracker
• Ageing Report for pending materials

Ensure reports are accurate, updated, and circulated to relevant stakeholders on time.

7. Vendor Performance Monitoring

• Maintain vendor-wise delivery performance records.
• Monitor:

o On-time delivery

o Delay against commitment

o Quantity short supply

o Documentation delays

o Quality/inspection-related delays

o Response time

• Provide inputs to Procurement for vendor performance evaluation and future sourcing decisions
  

Short Info

• Posted: 1 day(s) ago
• Location: BSH-Sakinaka
• Qualifications: B.E in Electrical or Mechanical Engineering
• Experience: 6 Years - 0 Months To 8 Years - 0 Months