Lead Admin and Security

Position Description

Business Division: Fine Chemicals - AgChem

Department: People Management

Location: Jambusar

Position Title: Lead Admin & Security

Level: Junior Management

Reporting To: Site Head, Jambusar

Position Purpose

The Lead Admin & Security is responsible for managing site-specific administration services like site facilities, transport, security, food etc. and driving day-to-day local level liaisoning activities

Strategic Responsibilities

Operational Responsibilities

Manage overall administration of the site

Ensure the security of the entire site

Ensure proper upkeep of premises/toilet blocks etc.

Support the site head in local site-level liaisoning activities

Upkeep and Monitor the cleanliness of Gardens/Lawns as per guidance of management

Ensure hygiene grounds and quality sustainability in canteen

Drive cost effective operations in transport management

Monitor training of pantry and guests house care takers to offer services similar to luxury ends

Ensure all arrangements are made for customers/ visitors to the site and they have a great experience during the visit

Ensure implementation of canteen committee's suggestionsEnsure optimum utilization of guest house to recover operational cost

Financial Responsibilities

Ensure optimum utilization of guest house to recover operational cost

To ensure that all operations are pertained in a cost effective manner

To ensure that budget allocation is adhered

Create budgets for Admin department and ensure adherence to budgets

Contribute to budgetary controls within the area of responsibility

People Responsibilities

Ensure high productivity at the workplace

Identify training needs for admin staff and facilitate the same in planned way

Liaise with functional heads at site for building requisite skills & competencies through systematic training & skill-upgradation initiatives for the team

Inspire & motivate employees through demonstrated commitment to PI’s values, vision & mission and active participation in various team engagement activities

Education Qualification

Bachelor’s degree and preferably a degree/ diploma in hotel management

Work Experience

12-15 years of experience in facility management and administration

Industry to be Hired from

Preferably from manufacturing industry

Functional Competencies

• Admin Operations
• Labor Relations
• Compliance_management
• Emergency Response
• Stakeholder_Management
• Security Management
• Budgeting

Interaction Complexity and Team Work

Internal:

Site Head, All Leads under Site

As required

Understanding functional requirements

Discuss Admin requirements and roadmap for the department

External:

Service providers, Government agencies, Village Sarpanch and other local bodies

As required for the business

Discuss administration/ security related requirements