OVERVIEW
The Human Resources Associate provides a robust administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.
DESCRIPTION
- Role-specific HR tasks (Admin): *
- Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…);
- Absences and leaves: answer related queries with autonomy; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner
- Responsible for employees’ relocations and international transfers processes, with support of a senior
- Provide support and assistance in immigration and work permit visa applications
- Responsible for maternity, parental and paternity leave processes, with support of a senior
- Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries
- Administer and process employee’s benefits such as pension, life and medical insurances, meal cards…
- Moderate to high level of autonomy when answering queries from employees and managers
- Additional HR tasks (support with OB tasks and transition to Gen): *
- Provide support and assistance with processes when required, including preparing or requesting employment contracts and other necessary documents
- Learn and assist with Employee Relation cases
- Generic/Common HR tasks: *
- Prepare various documents (agreements, addendums, reference letters, etc.)
- Keep soft and hard employee files up-to-date
- Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports
- Educate managers and employees with HRIS (i.e. Workday) usage
- Provide support and assistance in international HR projects
- Perform HR administration and operational support to the HR Departments in different locations
- Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor
REQUIRED SKILLS:-
- Good knowledge of MS Office (specifically Excel)
- Excellent communication skills in English and Spanish [change as needed] (written and verbal)
- Ability to maintain professionalism in all situations
- Ability to handle sensitive information in a confidential manner
- Attention to detail and problem-solving competencies
- Ability to work effectively across organizational boundaries
- Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
- Maintain flexibility to take on additional responsibilities, as needed
Working knowledge with a HRIS (Workday)
