Finance & Admin Associate

Nature of employment: Full-time Reporting to: Finance/Admin Officer Location: Bhopal/Delhi About Peepul 6.5 million students. 291,000 teachers. 90,000+ schools. That’s the scale of what Peepul is changing — and this role sits at the centre of it. Peepul is an

education

non-profit working with state governments in Delhi and Madhya Pradesh to drive systemic reform at scale. We’ve received international recognition — including the Commonwealth

Education

Award for Innovation — and are backed by India’s leading CSR funders and global partners. Our model is simple: embed, deliver, measure anchored in system-level change, in partnership with governments. We are a growing organisation with an ambitious strategy and a strong evidence base. Join us in our mission to create a world where every child has equal access to high-quality education. Learn more about our transformative work at http://peepulindia.org

About the Role

The Finance & Admin Associate will support the organisation's day-to-day finance and administrative operations. The role will be responsible for accurate accounting, payment processing, reconciliations, financial documentation, budget and compliance support, along with routine office administration and coordination. The position will work closely with programme and support teams to ensure that financial and administrative processes are completed efficiently, accurately and in accordance with organisational policies, donor

requirements

and applicable statutory regulations.

Responsibilities

would include (but not limited to): A. Finance & Accounting

• would include (but not limited to): A. Finance & Accounting
• Record day-to-day financial transactions in the accounting/ERP system.
• Prepare and maintain payment vouchers, journal vouchers and other accounting records.
• Verify invoices, bills, employee claims and supporting documents before processing.
• Process employee reimbursements, advances and settlements.
• Maintain vendor and employee financial records.
• Perform bank, cash and ledger reconciliations.
• Monitor outstanding advances, receivables and payables.
• Support monthly and year-end closing of accounts.
• Ensure proper accounting codes, cost centres, programmes and donor/project codes are used. D. Payments & Cash Management
• Process payments in accordance with approved financial procedures and delegation of authority.
• Verify approvals and supporting documentation before initiating payments.
• Maintain payment trackers and monitor pending payments.
• Assist in bank payment processing and reconciliation.
• Monitor petty cash and ensure timely recording and replenishment.
• Follow up on advances and ensure timely settlement. E. Administrative Support
• Support day-to-day office administration and coordination.
• Maintain office records, contracts, licences, registrations and other administrative documents.
• Coordinate procurement of routine office supplies and services.
• Maintain vendor/service-provider records and coordinate with vendors.
• Support arrangements for meetings, workshops, events and office activities.
• Assist in travel and logistics coordination as required.
• Maintain records of office assets, equipment and other administrative resources.
• Support periodic physical verification of office assets.
• Coordinate maintenance, repairs and servicing of office equipment and facilities.
• Support office housekeeping, security and other facility-related requirements. F. Procurement & Vendor Coordination
• Obtain quotations and supporting documents as required under procurement procedures.
• Maintain procurement files and vendor documentation.
• Assist in comparative statements and purchase documentation.
• Coordinate with vendors for delivery, invoices and payment-related documentation.
• Maintain a database of approved/regular vendors.
• Ensure procurement processes comply with organisational policies and approval requirements. G. ERP, MIS & Documentation
• Ensure timely and accurate entry of financial and administrative information in the system.
• Maintain electronic and physical finance and administration records.
• Support generation of routine finance and administrative MIS.
• Assist in improving documentation and filing systems.
• Ensure confidential financial and employee-related information is appropriately maintained. Key Deliverables
• Accurate and timely accounting entries.
• Timely processing of payments and employee claims.
• Regular bank and ledger reconciliations.
• Proper maintenance of financial

and applicable statutory regulations.

Responsibilities

would include (but not limited to): A. Finance & Accounting

• would include (but not limited to): A. Finance & Accounting
• Record day-to-day financial transactions in the accounting/ERP system.
• Prepare and maintain payment vouchers, journal vouchers and other accounting records.
• Verify invoices, bills, employee claims and supporting documents before processing.
• Process employee reimbursements, advances and settlements.
• Maintain vendor and employee financial records.
• Perform bank, cash and ledger reconciliations.
• Monitor outstanding advances, receivables and payables.
• Support monthly and year-end closing of accounts.
• Ensure proper accounting codes, cost centres, programmes and donor/project codes are used. D. Payments & Cash Management
• Process payments in accordance with approved financial procedures and delegation of authority.
• Verify approvals and supporting documentation before initiating payments.
• Maintain payment trackers and monitor pending payments.
• Assist in bank payment processing and reconciliation.
• Monitor petty cash and ensure timely recording and replenishment.
• Follow up on advances and ensure timely settlement. E. Administrative Support
• Support day-to-day office administration and coordination.
• Maintain office records, contracts, licences, registrations and other administrative documents.
• Coordinate procurement of routine office supplies and services.
• Maintain vendor/service-provider records and coordinate with vendors.
• Support arrangements for meetings, workshops, events and office activities.
• Assist in travel and logistics coordination as required.
• Maintain records of office assets, equipment and other administrative resources.
• Support per