Executive Assistant to the CEO
Check Your Resume Match Score
Scan your resume against ATS criteria for this Executive Assistant to the CEO role at SunShell Power.
Apply for this position
Job Description
We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to the CEO who will support the CEO through meeting intelligence, information synthesis, calendar management, documentation, planning, and internal coordination. The role requires someone who can listen carefully, analyse information from multiple sources, identify priorities, maintain accurate records, and provide the CEO with clear and timely information to support effective decision-making. The Executive Assistant will primarily work with meeting recordings, WhatsApp communication, task management tools, calendars, and internal documentation. Since all meetings are recorded, live attendance is not required. The candidate will review meeting recordings, prepare structured Minutes of Meeting (MoM), cross-reference previous discussions, identify pending matters, and synthesize relevant information into concise reports and daily briefings for the CEO. This is a high-trust, information-sensitive role requiring excellent judgment, confidentiality, communication skills, organization, and attention to detail.
Key Responsibilities
- CEO Intelligence & Information Synthesis Review recordings of internal and external meetings and analyse the discussions in detail. Prepare accurate and structured Minutes of Meeting (MoM), meeting summaries, decisions, and action items. Cross-reference current discussions with previous MoMs, records, and commitments to identify continuity, pending matters, and recurring issues. Identify important updates, decisions, risks, dependencies, and matters requiring the CEO's attention. Consolidate information from meetings, WhatsApp groups, task management tools, and other relevant sources. Filter unnecessary information and present the CEO with concise, relevant, and actionable insights. Prepare daily or periodic intelligence summaries for the CEO. 2. Meeting Documentation & Record Management Review recorded meetings and prepare professionally structured MoMs. Capture meeting agenda, key discussion points, decisions taken, action items, responsible persons, deadlines or commitments wherever mentioned, pending issues, and dependencies. Maintain a centralized and organized repository of meeting records. Ensure proper naming, filing, version control, and easy retrieval of documents. Maintain a comprehensive log of meetings and related documentation. Ensure consistency and accuracy across current and previous meeting records. 3. CEO Daily Briefing & Next-Day Planning Prepare a structured daily briefing for the CEO based on the latest available information. Review pending approvals, unresolved matters, priority tasks, upcoming meetings, and important updates. Prepare the CEO's priority to-do list for the following day. Identify matters requiring immediate attention or decision-making. Review the next day's calendar and ensure relevant information is available before meetings. Deliver the next-day planning summary to the CEO every evening. 4. Calendar Management Manage and maintain the CEO's calendar proactively. Schedule meetings and appointments based on priorities and availability. Identify and resolve scheduling conflicts. Ensure adequate time is allocated for important meetings, reviews, approvals, and priority tasks. Anticipate the CEO's scheduling
requirements
based on upcoming commitments and business priorities. Keep the CEO informed about important upcoming meetings and schedule changes. 5. WhatsApp & Communication Monitoring Monitor designated internal WhatsApp groups and communication channels relevant to the CEO. Review conversations and identify important updates, decisions, requests, escalations, and pending matters. Filter routine or irrelevant communication and highlight information requiring the CEO's attention. Cross-reference important WhatsApp discussions with meeting records and task management systems wherever required. Maintain confidentiality while handling sensitive business communication. 6. Task Management & Action Tracking Monitor the designated task management tool used by the organization. Review pending, overdue, and newly assigned tasks relevant to the CEO. Identify dependencies, delays, blockers, and items requiring escalation. Ensure important commitments identified from meetings and communications are reflected accurately in the appropriate task system. Provide the CEO with visibility of critical pending items and priorities. Coordinate internally on action items when required and escalate blockers to the appropriate person. 7. Internal Coordination Support Provide coordination support to ensure important CEO-level
requirements
move forward. Follow up on critical action items, approvals, or information when required. Escalate delays, blockers, or unresolved issues to the appropriate stakeholders. Ensure that information required by the CEO is coll
Key Requirements & Skills
Key Responsibilities
- CEO Intelligence & Information Synthesis Review recordings of internal and external meetings and analyse the discussions in detail. Prepare accurate and structured Minutes of Meeting (MoM), meeting summaries, decisions, and action items. Cross-reference current discussions with previous MoMs, records, and commitments to identify continuity, pending matters, and recurring issues. Identify important updates, decisions, risks, dependencies, and matters requiring the CEO's attention. Consolidate information from meetings, WhatsApp groups, task management tools, and other relevant sources. Filter unnecessary information and present the CEO with concise, relevant, and actionable insights. Prepare daily or periodic intelligence summaries for the CEO. 2. Meeting Documentation & Record Management Review recorded meetings and prepare professionally structured MoMs. Capture meeting agenda, key discussion points, decisions taken, action items, responsible persons, deadlines or commitments wherever mentioned, pending issues, and dependencies. Maintain a centralized and organized repository of meeting records. Ensure proper naming, filing, version control, and easy retrieval of documents. Maintain a comprehensive log of meetings and related documentation. Ensure consistency and accuracy across current and previous meeting records. 3. CEO Daily Briefing & Next-Day Planning Prepare a structured daily briefing for the CEO based on the latest available information. Review pending approvals, unresolved matters, priority tas
Benefits & Perks
Requirements
Required
Skills
Excellent written and spoken English Exceptional listening and comprehension
skills
Strong analytical and information-synthesis abilities Excellent note-taking and documentation
skills
Strong attention to detail Ability to identify important information from lengthy discussions Excellent organizational and time-management
skills
Ability to prioritize information and tasks Strong follow-up and coordination
skills
Good judgment and discretion Ability to work independently with minimal supervision Ability to handle confidential and sensitive business information Strong typing and documentation
skills
Technical
Skills
MS Word / Google Docs MS Excel / Google Sheets Google Calendar / Outlook Calendar Zoom Google Meet Microsoft Teams WhatsApp / WhatsApp Groups Task management/project management tools Ability to learn quickly and work with new software and digital tools
Benefits
Experience
1–4 years of relevant
experience
in any of the following areas: Executive Assistant Management Assistant CEO's Office Executive Support Business Operations Management Reporting Meeting Documentation MIS / Reporting Coordination or similar roles Freshers with exceptional communication, analytical, documentation, and organizational
skills
may also be considered.
Education
Any Graduate Preferred Background Business Administration Management English Journalism / Mass Communication Operations Any other relevant discipline Preferred
Candidate Profile
The ideal candidate should be: Highly organized and detail-oriented Proactive rather than purely task-driven Comfortable working with large volumes of information Excellent at listening, analysing, and summari
Frequently Asked Questions
How to apply for Executive Assistant to the CEO at SunShell Power?
Click the "Apply via CareerScan" button on this page.
What is the salary for this role?
Salary details will be discussed during the interview.
What experience is required?
13+ years of experience is required.
Is this position still open?
Yes, currently active and accepting applications.
Similar Openings
Explore related active roles in Sales & Marketing
Executive Assistant to the CEO
SunShell Power · Kolkata