Executive Assistant (Business Support)

Overview

We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.

This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.

Key Responsibilities

Inbox & Communication Management (CORE)

Manage and triage incoming emails

Respond, redirect, or decline requests on behalf of the executive

Act as a

gatekeeper

— ensuring high-priority items reach the executive

Route requests to relevant team members

Calendar & Time Protection

Manage and optimize executive calendar

Decline or reschedule unnecessary meetings

Ensure time is allocated effectively

Business Operations Support

Assist in keeping internal workflows on track

Support coordination across team members

Ensure follow-ups and tasks are completed

Collaboration with EA Team

Work under and alongside the current EA

Learn systems and processes quickly (within ~2 weeks)

Transition into independent support after

Requirements

Strong experience in Executive Assistant or similar role

Excellent judgment and decision-making ability

Ability to confidently say “no” on behalf of executive

Highly organized and detail-oriented

Comfortable working in structured, fast-paced environments

Experience with

Google Workspace

• AI awareness or willingness to learn

Nice to Have

Experience supporting high-level executives

Experience in fast-growing or high-demand environments

• Location: Remote

• Type: Full-Time

• Working Hours: 10:00 AM – 7:00 PM Pacific Time

• Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)

 

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