Executive Assistant – Brokerage

Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an 

Executive Assistant

.

If you are looking for a challenging and rewarding position, we want to hear from you. 

The position will provide executive support for the General Counsel and Chief Human Resources Officer. 

The candidate should have a minimum of 5+ years of experience as an executive assistant. Must display a high level of professionalism in person and on the phone

• Duties include: Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests. 

  • Calendar management - schedule and organize meetings, conference calls, agendas and appointments.   

  • Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level 

  •  Book travel and process expense reimbursements 

  • Must be able to compose business correspondence and format spreadsheets as well as maintain organizational charts 

  • Serve as back up for invoice processing, company card relationship and other duties 

  • Confidentiality is EXTREMELY important. Must handle confidential material in an extremely discreet and professional manner 

  • Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations 

  • Meets designated deadlines and works effectively in a pressurized environment. 

  • Must have a professional phone manner and be able to interact with staff and clients in a professional manner 

  • Must be able to multi-task with little or no supervision 

  • Be able to prioritize when working for more than person 

  • Have a “can-do” attitude. Be willing to do what it takes to get it done. 

  • BA or BS degree 

  • Ability to interface professionally with all levels of employees 

  • Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook. 

  • Exceptional organizational skills are necessary to succeed in this position. 

  • Must be flexible and able to work extended hours. 

  • Please note this is a required in-office position.

Qualified candidates must have _

strong communication, written, and verbal skills.

_Strong attention to detail, exceptional follow-thru skills, and the ability to work in a fast-paced environment are a must!