Key Responsibilities
A. Manpower Planning & Recruitment
- Execute manpower deployment as per the approved Man Machine Ratio (MMR) and manpower budget.
- Coordinate with Zonal Managers – P&A and factory HR teams to monitor manpower requirements and vacancies.
- Ensure timely recruitment to avoid production loss due to manpower shortages.
- Monitor recruitment activities and ensure pre-employment tests are conducted effectively.
- Ensure selection of suitable candidates as per approved recruitment procedures.
- Coordinate with Training Department and factory HR teams to ensure all new employees undergo induction and orientation programmes.
- Verify recruitment documents received from factory HR teams as per the prescribed checklist.
- Coordinate with Corporate HR for timely issuance of Offer Letters after necessary verification.
- Maintain recruitment reports, vacancy status, and joining trackers.
B. Employee Records & HR Administration
- Ensure all employee personal files are complete and updated with statutory and employment-related documents.
- Monitor employee documentation including educational certificates, experience letters, salary records, bank details, employment verification forms, and statutory declarations.
- Ensure proper maintenance of employee records in both physical and HRMS formats.
- Monitor employee and documentation compliance.
C. Payroll Coordination
- Verify attendance records through HRMS and coordinate with payroll for salary processing.
- Ensure attendance, leave records, overtime, loans, advances, statutory deductions, and other payroll inputs are accurately verified before payroll processing.
- Randomly verify payroll calculations, deductions, and salary sheets before submission to Payroll Department.
- Coordinate with Payroll, Accounts, MIS, and Audit departments for smooth payroll processing.
- Ensure salaries are processed and disbursed within the scheduled timelines.
- Monitor Personnel Officers during payroll activities and resolve payroll-related discrepancies.
- Coordinate preparation and disbursement of Annual Bonus.
- Monitor Full & Final Settlement processing for resigned, retired, deceased, and terminated employees.
- Ensure retirement intimations are issued and settlements completed within timelines.
D. Statutory Compliance
- Ensure timely registration of ESI and EPF for all eligible new employees.
- Coordinate timely remittance of ESI, EPF, PT, TDS, Labour Welfare Fund, LIC, Income Tax, and other statutory contributions.
- Maintain statutory records and ensure compliance with applicable labour laws.
- Coordinate statutory audits and ensure records are readily available.
- Ensure compliance with customer audit requirements and statutory inspections.
E. Factory Administration
- Coordinate renewal of all statutory licenses and registrations, including: o Factory Licence o Factory Plan Approval o Trade Licence o Pollution Control Board Approvals o Fire Safety Certificates o Hygiene Certificates o Building Stability Certificates o Any other statutory approvals applicable to factory operations.
- Monitor renewal of lease agreements, canteen contracts, security contracts, and other service agreements.
- Ensure timely submission of statutory monthly, quarterly, half-yearly, and annual returns under applicable labour legislations. F. Employee Separation Management
- Coordinate employee exit formalities including: o Resignation acceptance process o Exit clearance o Full & Final Settlement o Leave encashment o Bonus o Gratuity o Statutory settlements
- Coordinate settlement of dues for retired employees and deceased employees in accordance with company policies and statutory provisions. G. Employee Relations
- Coordinate with factory HR teams to resolve employee grievances promptly.
- Support industrial relations initiatives and maintain harmonious employee relations.
- Assist in handling employee disciplinary matters as guided by the DGM – HR & Admin.
- Maintain effective communication with factory management and employees.
Requirements
- Excellent communication skills
- Recruitment procedure
- Knowledge about labour laws
- Knowledge about payroll process
- Admin related work
