Admin Executive (Finance Support)

Job Summary

Multiplier AI is looking for a proactive and detail-oriented Admin Executive (Finance Support) to manage office administration, procurement, IT hardware coordination, vendor management, and provide basic finance support. The ideal candidate should be highly organized, capable of handling multiple responsibilities, and comfortable working in a fast-paced environment with strong ownership.

• Apply here: -

Key Responsibilities

• Administration & IT Coordination
• Manage office systems, laptops, desktops, peripherals, printers, and basic network/Wi-Fi troubleshooting.
• Coordinate hardware repairs, maintenance, installations, and replacements with external IT vendors.
• Ensure uninterrupted functioning of office infrastructure and IT assets.
• Maintain inventory and records of office hardware and equipment.
• Procurement & Vendor Management
• Handle end-to-end procurement, including raising purchase requisitions, purchase orders, and order closures.
• Source vendors and negotiate pricing, warranties, and service agreements.
• Coordinate hardware and office equipment purchases with leadership and vendors.
• Manage vendor relationships for office supplies, facility services, and AMC contracts.
• Office Administration
• Oversee day-to-day office operations and facility management.
• Ensure timely availability of office supplies and administrative resources.
• Support HR and leadership with documentation, reports, and administrative coordination.
• Maintain office records and ensure smooth administrative processes.
• Finance Support
• Track invoices and assist with payment follow-ups.
• Maintain expense records and supporting documentation.
• Assist the finance team with reconciliations and compliance documentation as required.
• Provide general administrative support for finance-related activities.
• Required Qualifications
• Bachelor's degree in any discipline or MBA (Administration, Operations, or related field).
• 1–2 years of experience in office administration, procurement, IT coordination, or related roles.
• Hands-on experience in vendor management and procurement processes.
• Basic knowledge of hardware troubleshooting, system maintenance, and network connectivity.
• Strong communication, negotiation, and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office or Google Workspace.

Requirements

Preferred Skills

Experience managing procurement, vendor coordination, and IT hardware together.

Basic understanding of finance and accounting documentation.

Strong problem-solving skills with a proactive and ownership-driven mindset.

Ability to work effectively in a collaborative and fast-paced environment.

Benefits

Why Join Multiplier AI?

Opportunity to work in a growing, innovation-driven organization.

Exposure to administration, procurement, IT coordination, and finance support functions.

High ownership role with excellent learning and career growth opportunities.

Collaborative work culture with cross-functional exposure.